MAPS Bylaws

Bylaws
The Morton Arboretum Photographic Society
(MAPS)
December 2020

ARTICLE I – Name and Purpose

Section 1. The name of this organization shall be “The Morton Arboretum
Photographic Society-MAPS”.

Section 2. The purpose of MAPS shall be to extend the mission and programs of The Morton Arboretum Education Group, to give encouragement and stimulation, to exchange pertinent information, and to provide working programs and exhibitions for those interested in nature photography. MAPS is committed to a culture of diversity, equity, accessibility, and inclusion among the MAPS membership and at all MAPS programs, events, outings, and activities.

Section 3. MAPS is an educational affiliate of The Morton Arboretum of Lisle, Illinois, which in turn exists as a private, not-for-profit, tax-exempt educational foundation. MAPS shall be subject to the current “Guidelines for Special Interest Groups Affiliated with The Morton Arboretum”.

Section 4. MAPS funds shall be spent for support of the organization. No officer or member of MAPS shall benefit financially at the expense of MAPS or The Morton Arboretum.

ARTICLE II – Membership

Section 1. Membership shall be open to all those interested in nature photography. MAPS is committed to a culture of diversity, equity, accessibility, and inclusion among the MAPS membership and at all MAPS programs, events, outings, and activities.

Section 2. MAPS accepts memberships year-round. Dues are established by the MAPS Board of Directors and published on our website.

Section 3. MAPS members are encouraged, but not required, to be members of The Morton Arboretum.

ARTICLE IV – Executive Board (The Board)

Section 1. The Board shall be composed of the officers, the chairpersons of the standing committees, the Arboretum Staff Liaison and the past President.

Section 2. A quorum for conducting business shall be five Board Members. The President or Vice President plus the Secretary, or their designees, shall be present. If financial discussions are held the treasurer shall be present as well.

Section 3. The Board shall be responsible for the direction of MAPS Activities.

Section 4. The Board shall oversee MAPS funds and financial records and appoint an auditor for an audit every 5 years. If a Treasurer resigns, a special audit shall be held.

Section 5. The Board shall appoint successors to fill remaining terms of officers.

Section 6. The Board shall meet at the discretion of the President, no less than eight times a year.

Section 7. Meetings of the Board are open to all other members of MAPS, as non-voting members.

ARTICLE V – Meetings

Section 1. There shall be twelve meetings per year: on the second Monday of each month from 7:00-9:00 p.m. at The Morton Arboretum. The Executive Board may change a date or place if deemed necessary.

Section 2. Additional special interest meetings may be scheduled at any time by the Executive Board. The membership may make a request to the Board for special interest meetings.

Section 3. The membership year shall run between January 1 and December 31. The annual meeting shall be the December meeting.

Section 4. Twenty percent (20%) of the membership plus three of the five Executive Board officers shall constitute a quorum for the transaction of business.

Section 5. Two weeks before the annual meeting, all Executive Board members shall
submit a brief report of the MAPS activities for the past year to the President.


ARTICLE VI – Arboretum Staff Liaison
MAPS shall have a liaison, who is a staff member of The Morton Arboretum. It is the
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Liaison’s responsibility to guide MAPS and its activities in ways that maintain
integration with the overall Arboretum program and philosophy; to help arrange
scheduling and logistics; to serve as liaison between Arboretum staff, administration and
MAPS; and to negotiate differences. The Liaison isa signatory on the MAPS checking
account.


ARTICLE VII – Committees
Section 1. The following standing committees and their chairpersons shall be
appointed by thePresident with the advice of the Executive Board. All committee
chairpersons shall act in cooperation with the Arboretum Staff Liaison.
 The Program Committee shall arrange programs in support of MAPS objectives,
drawing ontalents of the members and other resources, and shall obtain special
equipment as needed; including the responsibility of maintaining and updating
the MAPS web site calendar on a timely basis. Welcoming and assisting
program presenters shall be a priority of the Program Committee Chairperson.
The President or Vice President may substitute if the ProgramCommittee
Chairperson is not available.
 The Social Committee shall be responsible for all social and hospitality activities.
 The Exhibits Committee shall be responsible for investigating possibilities for
exhibitions of members’ work and make all arrangements associated with such
exhibitions, including the Annual MAPS Nature Photography Exhibit; and
including funding for the specific purpose ofcovering the expenses of exhibits.
 The Photo Outings Committee shall be responsible for arranging all aspects of
member photooutings in support of MAPS objectives at locations throughout the
local area.
 The Web Content Committee shall be responsible for web site maintenance
and standardization of all content provided by various resource providers,
including the timelyposting of all approved information.
 The Show and Tell Committee shall be responsible soliciting and displaying
suitable subjectmatter at each regular meeting prior to the program.
 The Images Committee shall be responsible for maintaining the Destinations
and FeaturedImages portions of the MAPS website.
Section 2. Other committees, standing or special, shall be appointed by the President of
MAPS orthe Executive Board as they shall deem necessary. The President shall be an ex
officio member of all committees except the Nominating Committee.
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ARTICLE VIII – Parliamentary Authority
The rules in the current edition of Robert’s Rules of Order, Newly Revised shall govern
MAPS inall cases to which they are applicable and in which they are not inconsistent
with these bylaws and any special rules of order MAPS may adopt.


ARTICLE IX – Amendment of Bylaws
Any of the foregoing bylaws may be amended by a two-thirds vote of the members
present at oneof the twelve regular meetings, provided the members present constitute a
quorum, and also provided that the proposed amendment has been approved by the
Executive Board and by the Arboretum Staff Liaison.


ARTICLE X – Dissolution
In the event of consideration of dissolution of MAPS or of disaffiliation from the
Arboretum, avote of a three-fourths majority of the members present at one of the
twelve regular meetings issufficient. At the time of dissolution or disaffiliation, all
assets held in common by the membership shall revert to the ownership of the
Arboretum.


December 2020